Virtual Reality for Events

Virtual Reality being used in a store

Hiring Virtual Reality for your event is an awesome way to attract visitors to your booth, or an epic addition to an office party or team building session.

Est. 2013

We wouldn't say 'we're world famous in New Zealand since ages ago', but we were the first in the world to rent virtual reality and 2013 feels like ages ago considering how quickly the technology has improved. So we've got a lot of experience hiring virtual reality and having ran many public and private VR events around New Zealand, we use what we rent so know the gear very well.

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Attract a crowd

Just like when there's footy on, a TV draws people in. With VR, everyone around can see what the headset is showing on your TV or monitor. If needed we can help arrange a TV rental too, including a vertical stand, delivery, setup of the TV and pack-down. Or some headsets don't need a TV.

Virtual Reality being used in a winter festival

VR Experiences

From extreme to extremely relaxing, there's all sorts of virtual experiences and games. You could have guests walk a creaky wooden plank out an 80-story high building, sit them in a roller coaster where the track breaks part way through, give them a break from the hustle and bustle with some quiet time in guided meditation, or anything in between. We can help recommend experiences and games to fit with your event, and pre-load them onto the hardware. Our recommendations would be based on your theme, quality and fun of the software and ease of use for guests including people who don't play videogames.

Virtual Reality being used in a school

Pricing

Hardware rental

This varies depending on the selection and length, but a couple of examples excluding GST include:

  • An Oculus Rift S and Gaming PC for a weekend event for example are $173.91 per set. That's not per day either, it's the full length of the rental. Four sets for example would come to $695.64.
  • A week with the Oculus Go (pictured further down) is just $120 per two sets and is ideal for simple VR experiences or 360-degree videos. The headphones shown are an option for just $8.70, or it has built-in speakers.

With the weekend rental example, the prices are based on aiming for it to arrive on Wednesday so there's time to get familiar with the gear and to play it safe in case of any delays in the post. Then our prepaid return labels can be used on the Monday.

Courier Post

Our gear is shipped nationwide with Courier Post and prepaid courier labels are included for an easy as return. Per parcel is $13 each way, or less in Christchurch. "Last minute" bookings to the North Island need a faster Courier Post option which adds $12.70 per parcel. With the Oculus Go (pictured below) two sets fit in one parcel, and the Oculus Rift S & PC are shipped in two parcels.

Other costs

For hygiene we recommend wipes like Dettol wipes, often about $10 for a 120 pack at Countdown. For headsets to use with a PC, a TV or monitor with an HDMI input would be needed (or a VR capable laptop), but we can help arrange a rental for that too if needed. Lastly, there may be a cost for software depending on what experience you choose.

Virtual Reality being used at a safety event

Keen to chat?

Please feel free to email us on graham.parker@virtualrealityrental.co.nz

FAQ

  • Is it hygienic?
    We have modified the headsets with an easily wipeable, but still soft and comfortable, padding around the lenses. Gear receives a detailed clean here, and during rentals wipes such as Dettol wipes can be used for a clean between guests.
  • What ages are suitable for VR?
    Our gear has been used from school holiday programmes to retirement homes. We recommend it for ages 7 and up though, as headsets may not fit snuggly in younger kids and they could be more likely to walk beyond the boundary. Although for seated VR experiences, a thick jersey or hoody can help make a better fit, or a parent to help hold the headset.
  • Do we need internet / Wi-Fi?
    We know Wi-Fi at venues isn't always the best, so unless the software chosen requires it, Wi-Fi won't be needed. The Oculus Quest 2 and Oculus Go can use Wi-Fi if you'd like to display what the headsets are showing to a TV, computer or mobile device, but other headsets don't need any Wi-Fi.
  • What else do we need?
    A TV or monitor with an HDMI input is needed, or a VR capable laptop, although that's optional with Oculus Quest 2 and Oculus Go. We can help arrange a TV rental, which includes a vertical stand, delivery, setup of the TV and pack-down. The TV lets yourself and others see what the headset is showing. The Oculus Quest 2 and Oculus Go require a phone or tablet you can install a free Oculus app onto, and that may occasionally be needed during the rental. Step by step instructions are provided to make that a simple experience.